2025 Canadian Employment Standards

Official Sources

• General Holidays & Pay
• Vacation Pay
• Employment Standards
• Personal and Family Responsibility Leave

Eligibility Rules

• 30 workdays in the 12 months prior to the holiday
• "5 of 9" rule: A day is regular if employee worked on that day of week at least 5 times in the previous 9 weeks
• Must not be absent without employer consent on last scheduled day before AND first scheduled day after the holiday

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• Alberta does NOT have statutory paid sick leave
• Personal and Family Responsibility Leave: 5 days unpaid after 90 days employment
• Long-term illness and injury leave: up to 16 weeks unpaid per calendar year after 90 days of employment; medical certificate required

Overtime Rules

• Overtime applies after 8 hours/day or 44 hours/week

Official Sources

• Statutory Holidays Overview
• Calculate Holiday Pay
• Eligibility Requirements
• Annual Vacation
• 2025 Health-related Leave Evidence Rules

Eligibility Rules

• Must be employed for 30 calendar days before the holiday
• Must have worked or earned wages on at least 15 of the 30 days before the holiday
• BC does NOT use the "day before/day after" rule

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 5 paid sick days per year (after 90 days employment)
• 3 additional unpaid days available
• First province to mandate paid sick leave (effective Jan 1, 2022)
• Serious personal illness or injury leave: up to 27 unpaid weeks in a 52-week period, effective Nov 27, 2025, when the employee is unable to work for at least one week; certificate required

Overtime Rules

• 1.5x after 8 hours/day
• 2x after 12 hours/day
• 1.5x after 40 hours/week

Official Sources

• General Holidays
• Vacations
• Family Leave
• Hours and Breaks

Eligibility Rules

• Entitled from first day of employment
• Entitlement is lost only when the employee is absent without employer permission on the last scheduled day before or first scheduled day after the holiday

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 3 unpaid days via Family Leave provisions
• Long-term illness leave: 27 weeks unpaid (requires 90 days employment)

Overtime Rules

• Overtime applies after 8 hours/day or 40 hours/week

Official Sources

• Employment Standards - Holiday & Vacation

Eligibility Rules

• 90 calendar days in the preceding 12 months
• Must work last scheduled day before and first scheduled day after

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 5 unpaid sick days per year after 90 days of continuous employment
• Medical certificate may be required after 4 consecutive days

Overtime Rules

• Overtime applies after 44 hours/week

Official Sources

• Labour Standards Act
• Labour Standards Issues Overview
• Your Rights at Work - 2025

Eligibility Rules

• Must be employed for 30 days
• Must work last scheduled day before and first scheduled day after

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 7 unpaid sick days per year
• Long-term illness, injury, or organ-donation leave: up to 27 unpaid weeks in 52 after 30 days of continuous employment; medical certificate required; leave periods must be at least 2 weeks

Overtime Rules

• After 40 hours/week, at least the statutory minimum overtime wage: $23.40/hour from Jan 1-Mar 31, 2025 and $24.00/hour from Apr 1-Dec 31, 2025
• Public-holiday work uses a separate double-time rule; it is not a 48-hour weekly threshold

Official Sources

• Holiday Pay
• Holiday Chart
• Vacation Leave Pay
• 2025 Workplace Legislation Changes

Eligibility Rules

• Must have received or been entitled to receive pay for at least 15 of the 30 calendar days immediately before the holiday
• The minDaysWorkedInPeriod field stores the statutory 15-day count, although entitlement is based on receiving or being entitled to pay rather than days physically worked
• Must work last and first scheduled days around holiday

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

• Per NS LSC s.2: "wages" explicitly excludes vacation pay

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 5 unpaid sick days per calendar year, effective Jan 1, 2025
• In addition, 3 unpaid days for medical appointments or illness of specified family members
• Serious illness or injury leave: up to 27 weeks unpaid in a 52-week period after 3 months of employment, effective Jan 1, 2025

Overtime Rules

• Overtime applies after 48 hours/week

Official Sources

• Employment Standards FAQ
• Employment Standards Act
• National Day for Truth and Reconciliation Holiday Announcement

Eligibility Rules

• 30 days in the 12 months prior to the holiday
• An employee may lose entitlement after an unexcused scheduled-day absence, failure to report when recalled, or an unpaid leave of 14 days or more
• Employees on maternity or parental leave are not entitled to holiday pay for a holiday during that leave

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 5 unpaid sick days per year
• Medical certificate may be required after 3 consecutive days

Overtime Rules

• 1.5x after 8 hours/day or 40 hours/week
• In a week containing a paid statutory holiday, the weekly threshold is 32 hours and holiday hours are excluded

Official Sources

• Labour Standards Act - Official Consolidation
• National Day for Truth and Reconciliation Amendment

Eligibility Rules

• 30 days in the preceding 12 months
• An employee may lose entitlement after an unexcused scheduled-day absence, failure to report when recalled, or an unpaid leave of 14 days or more
• Employees on maternity or parental leave are not entitled to holiday pay for a holiday during that leave

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• No statutory sick-leave entitlement was identified for territorially regulated private-sector employees in the 2025 Labour Standards Act consolidation

Overtime Rules

• 1.5x after 8 hours/day or 40 hours/week
• In a week containing a paid statutory holiday, the weekly threshold is 32 hours and holiday hours are excluded

Official Sources

• Employment Standards Act Guide
• Public Holidays Guide
• Vacation Guide
• Sick Leave Guide
• Long-term Illness Leave

Eligibility Rules

• No minimum employment period required
• Must work last scheduled day before AND first scheduled day after the holiday
• Reasonable cause exception: If employee has circumstances beyond their control

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• ESA does not mandate paid sick leave
• 3 days unpaid job-protected leave after 2 consecutive weeks of employment
• Medical note cannot be required (as of October 28, 2024)
• Long-term illness leave: up to 27 weeks unpaid in a 52-week period, effective June 19, 2025, after 13 consecutive weeks of employment; medical certificate required

Overtime Rules

• Overtime applies after 44 hours/week
• No daily threshold in Ontario

Official Sources

• Paid Holidays
• Vacation and Vacation Pay
• Sick Leave
• 2025 Employment Standards Guide

Eligibility Rules

• 30 calendar days of employment
• Must have earned pay on at least 15 of the prior 30 calendar days
• Must work last and first scheduled days

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Under the former PE rules, 2 weeks / 4% applies for eight years or less and 3 weeks / 6% applies only after more than eight years. The exact eighth service anniversary is an explicit fail-closed runtime boundary. Former-law automatic Vacationable Earnings scope is limited to proven ordinary gross regular wages; unresolved non-zero earnings or worker-level coverage cases are blocked rather than inferred.

Sick Leave Rules

• 3 unpaid sick days after 3 months of continuous service
• Paid sick leave effective Oct 1, 2024: 1 day after 12 months, 2 after 24 months, and 3 after 36 months
• Paid days are used before unpaid days; no carryover
• The paidDays field shows the minimum paid tier; the full tenure schedule is in these notes

Overtime Rules

• Overtime applies after 48 hours/week

Official Sources

• Public Holidays
• Paying for Holidays
• Calculating Vacation Pay

Eligibility Rules

• New employees entitled even if employed less than 28 days
• No "day before/day after" requirement

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• 12 unpaid days job protection per year
• Requires 13 weeks (91 days) of employment
• Serious illness or injury: up to 12 weeks in a 52-week period after more than 13 consecutive weeks of employment; up to 26 weeks when receiving workers compensation

Overtime Rules

• Standard threshold: 8 hours/day or 40 hours/week; a 10-hour threshold applies to a valid four-day schedule
• In 2025, a day meant any 24 consecutive hours; the calendar-day option began Jan 1, 2026
• Employees averaging under 40 hours/week were owed overtime after 8 hours and could not use the modified-work-arrangement exception in 2025
• The weekly threshold is reduced by 8 hours for each public holiday in the week

Official Sources

• Employment Standards
• Statutory Holidays
• Holiday Pay
• Vacation Pay
• 2025 General Holiday Pay Fact Sheet
• Special Leave Without Pay

Eligibility Rules

• 30 calendar days of employment
• An employee may lose entitlement after an unexcused scheduled-day absence, failure to report when recalled, or an unpaid leave of 14 days or more

Holiday Pay Formula

Beanflow Holiday Pay uses the supported jurisdiction's standard-rule path only. The 2025 Holiday Pay evidence remains a separate, spot-checked verification track; attendance, industry, compensation-basis, and alternate-method cases may require an explicit adjustment or HR determination rather than automatic inference.

Vacation Pay Tiers

Beanflow Vacation Pay and Vacationable Earnings are verified and active for 2025 within the supported automatic scope. Named special or ambiguous worker and earning cases fail closed rather than using an assumed rule.

Sick Leave Rules

• Unpaid sick leave accrues at 1 day for each completed month of employment; used days are deducted and the maximum net balance is 12 days
• The unpaidDays field represents the maximum available balance, not an annual front-loaded grant
• No statutory paid sick leave; voluntary Paid Sick Leave Rebate Program available for employers

Overtime Rules

• 1.5x after 8 hours/day or 40 hours/week
• The weekly threshold is reduced by 8 hours for each general holiday in the week; holiday hours are excluded

Official Sources

• Statutory Holidays
• Holiday Pay Calculation
• Annual Vacation
• Labour Standards Act
• Non-work-related Accident or Illness

Eligibility Rules

• No minimum employment period required
• Must not be absent without valid reason on day before or after holiday
• Part-time employees receive proportionally adjusted holiday pay

Holiday Pay Formula

Quebec is shown as statutory reference content only. Beanflow does not currently support Quebec Holiday Pay payroll calculations.

• Good Friday and Easter Monday are an employer choice, not two separate statutory entitlements
• This summary does not separately classify vacation pay; verify the statutory definition of wages for a specific payment

Vacation Pay Tiers

Quebec Vacation minimums are catalog/reference content only. Quebec payroll and Vacationable Earnings runtime support are outside Beanflow's current product scope.

Sick Leave Rules

• 2 paid days per year after 3 months of continuous service (personal leave / illness framing under the Act respecting labour standards)
• Additional unpaid job-protected leave for illness, accident, or organ donation: up to 26 weeks in a 12-month period (longer periods may apply in specific cases such as death of a child by suicide/crime)
• Catalog / statutory-minimum guidance — Beanflow Payroll does not currently run full Quebec payroll calculations

Overtime Rules

• Overtime applies after 40 hours/week

Official Sources

• General Holidays
• Vacations & Holidays Overview
• Holiday Calculator
• Vacation Pay Policy (IPG-012)
• Canada Labour Code

Eligibility Rules

• No minimum employment period required
• All federally regulated employees are entitled to general holidays
• Part-time employees receive proportionally adjusted holiday pay

Holiday Pay Formula

Federal employment standards are shown for legal reference only. Beanflow does not currently support federally regulated employment-standards workplaces.

• Vacation pay and previous general holiday pay are treated as wages under the Canada Labour Code
• Commission employees and longshoring operations may use special rules not represented by this summary

Vacation Pay Tiers

Federal Vacation rules are reference content only. Federally regulated employment-standards workplaces are outside Beanflow's current product scope.

Sick Leave Rules

• Accrual system: 3 days after 30 days of employment, then +1 day/month (max 10)
• Unused days carry over to next year (max 10)
• Employer may request a medical certificate for medical leave of 5 or more consecutive days
• Effective December 1, 2022 under Canada Labour Code
• Employees may also qualify for up to 27 weeks of unpaid medical leave

Overtime Rules

• Overtime generally applies after 8 hours/day or 40 hours/week for federally regulated industries